Capacity Plan

by anthropicsae1513ea94dcNo license27K starsListed Oct 8, 2026Updated Oct 8, 2026Repository updated today

Plan resource capacity — workload analysis and utilization forecasting. Use when heading into quarterly planning, the team feels overallocated and you need the numbers, deciding whether to hire or deprioritize, or stress-testing whether upcoming projects fit the people you have.

FeaturedInstructions onlyBusiness & FinanceProductivity & Workflow
AI-generated overview

Analyzes team workload and forecasts resource utilization to support quarterly capacity planning and hiring decisions.

What it does
This skill guides a structured capacity-planning exercise: it collects team size and roles, current workload, upcoming work and constraints, then computes utilization against role-based targets. It produces a markdown capacity plan containing a current utilization table, capacity summary, upcoming demand with gaps, bottlenecks, recommendations and what-if scenarios. It also notes optional connector inputs such as a project tracker or calendar for workload and availability data.
When to use it
Use it when heading into quarterly planning, when a team feels overallocated and you need the numbers, when deciding whether to hire or deprioritize work, or when stress-testing whether upcoming projects fit the people available.
Requirements
Instructions only; no scripts are shipped. It works from information the user supplies (team size, workload, upcoming work, constraints). Optionally, connected project tracker or calendar tools can supply workload and availability data.

/capacity-plan

If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md.

Analyze team capacity and plan resource allocation.

Usage

/capacity-plan $ARGUMENTS

What I Need From You

  • Team size and roles: Who do you have?
  • Current workload: What are they working on? (Upload from project tracker or describe)
  • Upcoming work: What's coming next quarter?
  • Constraints: Budget, hiring timeline, skill requirements

Planning Dimensions

People

  • Available headcount and skills
  • Current allocation and utilization
  • Planned hires and timeline
  • Contractor and vendor capacity

Budget

  • Operating budget by category
  • Project-specific budgets
  • Variance tracking
  • Forecast vs. actual

Time

  • Project timelines and dependencies
  • Critical path analysis
  • Buffer and contingency planning
  • Deadline management

Utilization Targets

Role TypeTarget UtilizationNotes
IC / Specialist75-80%Leave room for reactive work and growth
Manager60-70%Management overhead, meetings, 1:1s
On-call / Support50-60%Interrupt-driven work is unpredictable

Common Pitfalls

  • Planning to 100% utilization (no buffer for surprises)
  • Ignoring meeting load and context-switching costs
  • Not accounting for vacation, holidays, and sick time
  • Treating all hours as equal (creative work ≠ admin work)

Output

markdown
## Capacity Plan: [Team/Project]**Period:** [Date range] | **Team Size:** [X]
### Current Utilization| Person/Role | Capacity | Allocated | Available | Utilization ||-------------|----------|-----------|-----------|-------------|| [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% |
### Capacity Summary- **Total capacity**: [X] hours/week- **Currently allocated**: [X] hours/week ([X]%)- **Available**: [X] hours/week ([X]%)- **Overallocated**: [X people above 100%]
### Upcoming Demand| Project/Initiative | Start | End | Resources Needed | Gap ||--------------------|-------|-----|-----------------|-----|| [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] |
### Bottlenecks- [Skill or role that's oversubscribed]- [Time period with a crunch]
### Recommendations1. [Hire / Contract / Reprioritize / Delay]2. [Specific action]
### Scenarios| Scenario | Outcome ||----------|---------|| Do nothing | [What happens] || Hire [X] | [What changes] || Deprioritize [Y] | [What frees up] |

If Connectors Available

If ~~project tracker is connected:

  • Pull current workload and ticket assignments automatically
  • Show upcoming sprint or quarter commitments per person

If ~~calendar is connected:

  • Factor in PTO, holidays, and recurring meeting load
  • Calculate actual available hours per person

Tips

  1. Include all work — BAU, projects, support, meetings. People aren't 100% available for project work.
  2. Plan for buffer — Target 80% utilization. 100% means no room for surprises.
  3. Update regularly — Capacity plans go stale fast. Review monthly.

Source and attribution

Source:anthropics/knowledge-work-pluginsinoperations/skills/capacity-planat commitae1513e

License: No license

Content belongs to its original authors. SourceWeft indexes it from a public repository.

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