Log Activity

Log Activity

Flow: Trigger → Detect intent (log / read / update) → Resolve CRM item → Gather activity details → Execute → Confirm.

Input

• Optional: activity description via argument (e.g., "call with Acme about renewal").
• Optional: CRM item name or identifier if mentioned.

Output

• Log (create): structured activity record (call, meeting, note) on the target item's timeline, with confirmation.
• Read: formatted activity history for the specified item and time range.
• Update: edited timeline entry with confirmation of changes.

Knowledge

• Timeline = the activity feed on any CRM item (deal, contact, lead, account).
• Activity types: calls, meetings, notes, emails (read-only from timeline), custom types per account.
• For aggregated stats (team totals, rep comparisons), use the activity-insights skill — get-activity-insights is more efficient than counting raw timeline items.
• Timeline items are append-only in the UI; the API allows updates to existing entries.
• update-timeline-item visibility on external connector is unconfirmed — degrade gracefully if it fails.

Tools (MCP)

• get-custom-activities — list activity types configured on the account (call, meeting, note, custom).
• get-timeline-items — read an item's timeline (activities, emails, notes).
• create-timeline-item — log a structured activity (call, meeting) with type, date, attendees, notes.
• update-timeline-item — edit an existing timeline activity's content.
• create-timeline-note — add a free-text note to an item's timeline.
• get_user_context — user identity for attribution.
• search / get_board_info / get_board_items_page — resolve CRM items by name or company.

Cross-skill handoffs

• From meeting-to-opportunity: after a meeting recap, suggest logging the meeting as a structured activity on the deal.
• From run-sequence: when a sequence triggers a manual call step, suggest logging the call outcome.
• To morning-briefing: logged activities feed the daily brief's "recent activity" section.
• From daily-briefing: brief surfaces items with no activity in N days → suggest logging.
• To activity-insights: when the user asks about team totals or rep comparisons rather than a specific item's history.

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Step 0: Connector check + activity types

Goal: Confirm connector works and cache available activity types.

1. Try mcp__monday__get_user_context. On error → print install prompt, stop.
2. Try mcp__monday__get-custom-activities.
3. If successful → cache the list of activity types (id, name, icon) for use in Step 3. Set activities_available: true.
4. If permission error or tool unavailable → set activities_available: false. The skill can still operate with create_timeline_note (free-text notes don't require activity-type resolution), but structured activities (calls, meetings) will degrade to notes. Print: "Activity types couldn't be loaded — I can still add notes to timelines. Structured call/meeting logging may be limited."

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Step 1: Detect intent

Parse the user's argument to classify:

If ambiguous and no CRM item mentioned, ask:

"Would you like to (a) log a new activity, (b) view activity history, or (c) update an existing entry?"

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Step 2: Resolve CRM item

Goal: Find the specific deal, contact, lead, or account the activity relates to.

1. Extract item identifier from the argument:

   • Company name ("Acme", "Globex", "TechCorp")
   • Contact name ("Johnson", "Sarah at Acme")
   • Deal name ("Q2 renewal", "enterprise upgrade")
   • Item ID (if explicitly given)

2. If name extracted → mcp__monday__search({ query: "<name>", objectTypes: ["ITEM"] }).

   • Single result → use it.
   • Multiple results → present top 5 with board context: "Found multiple matches: (1) Acme Corp [Deals board] (2) Acme Inc [Leads board] (3) Acme - renewal [Deals board]. Which one?"
   • Zero results → broaden: try partial name, try get_board_items_page on likely boards (Deals, Contacts, Leads). Still zero → ask user.

3. If no name in argument → ask: "Which CRM item should I log this activity on? (company name, deal name, or contact name)"

4. Once resolved, note the itemId and boardId for subsequent calls.

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Step 3: Execute — Log (Create)

3a: Determine activity type

If activities_available: true:

1. Parse the user's description for type signals:
   • "call", "spoke with", "phoned", "rang" → call
   • "meeting", "met with", "demo", "presentation" → meeting
   • "note", "add a note", "reminder", "FYI" → note (free-text)
2. If unclear, present available types: "What type of activity? (call / meeting / note / <custom types from account>)"

If activities_available: false:

• Default to free-text note via create_timeline_note.

3b: Gather details

Based on type, collect (ask only what's missing from the argument):

Call:

• Date/time (default: now)
• Duration (optional)
• Attendees/contacts (optional)
• Outcome/summary (required — at least one line)
• Follow-up action (optional)

Meeting:

• Date/time (default: now)
• Duration (optional)
• Attendees (optional)
• Summary/key points (required)
• Next steps (optional)

Note:

• Content (required)
• That's it — notes are lightweight.

Parsing heuristic: extract as much as possible from the original argument before asking.

3c: Confirm and write

HITL GATE: Present the structured activity: "Log this to <item name>?"

Type: CallDate: 2026-06-23 10:00Summary: They want to renew but need pricing by FridayFollow-up: Send pricing by Friday

(yes / edit / cancel)

On "yes":

• For structured activities: mcp__monday__create-timeline-item({ itemId, activityType, date, content: { summary, attendees, followUp } }).
• For notes: mcp__monday__create-timeline-note({ itemId, content: "<note text>" }).

Report: "Logged <type> on <item name>. Timeline updated."

If the tool call fails, fall back to create_timeline_note with the same content formatted as text. Inform: "Couldn't log as a structured <type> — added as a timeline note instead."

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Step 4: Execute — Read

1. mcp__monday__get-timeline-items({ itemId }).
2. Parse time filter from argument (this week / last 7 days / today / default last 10).
3. Format output as a table with Date, Type, Summary columns.
4. If zero activities: "No activities on <item name> in <window>. Want to log one now?"
5. For team-wide aggregated stats (totals by rep or type), use the activity-insights skill instead.

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Step 5: Execute — Update

1. Retrieve timeline: mcp__monday__get-timeline-items({ itemId }).
2. Present recent entries; resolve which to update from context or by asking.
3. Collect the edit.

HITL GATE: "Update this entry on <item name>?"

Before: "Demo scheduled for next week"After: "Demo scheduled for next week. Decision moved to July."

(yes / edit / cancel)

4. mcp__monday__update-timeline-item({ timelineItemId, content: <updated content> }).
5. If tool fails: surface error and suggest editing directly in monday CRM.

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Shared patterns

• HITL gates on all writes and updates.
• Parse-first, ask-second.
• Graceful type degradation — if structured activity creation fails, fall back to create-timeline-note.
• No deletes — timeline entries cannot be removed via MCP.
• Attribution — entries carry the user's identity from get_user_context.

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Error handling reference

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Completion criteria

• Step 0 connector check passed; activity types cached or degraded gracefully.
• Intent correctly classified (log / read / update).
• CRM item resolved before any write.
• Every write/update went through HITL confirmation.
• Structured activities used when available; notes as fallback.
• No timeline entries deleted (hard rail).
• Errors surfaced with actionable guidance.