Calendar Automation

workflow: "Morning Calendar Briefing"
schedule: "6:00 AM daily"
steps:  1. get_today_events:      calendar: primary      time_min: today_start      time_max: today_end        2. categorize_events:      categories:        meetings: has_attendees == true        focus_time: title contains "Focus" OR "Deep Work"        one_on_ones: title contains "1:1" OR "1-on-1"        interviews: title contains "Interview"          3. calculate_stats:      total_meetings: count(meetings)      total_hours: sum(duration)      free_time: 8 - total_hours      back_to_back: count(gap < 15min)        4. format_message:      template: |        ☀️ *Good morning! Here's your day:*                📅 *{date}*                *Schedule Overview:*        • {total_meetings} meetings ({total_hours}h)        • {free_time}h of free time        • {back_to_back} back-to-back slots ⚠️                *Today's Events:*        {event_list}                💡 *Tip:* {daily_tip}          5. send_to_slack:      channel: "#daily-schedule" or DM        6. log_to_sheets:      spreadsheet: "Calendar Analytics"      data: [date, meetings, hours, categories]

workflow: "Meeting Preparation"
trigger:  type: calendar_event  time: 1_hour_before_meeting  filter: has_attendees AND duration >= 30min
steps:  1. get_meeting_details:      extract: [title, attendees, description, meeting_link]        2. research_attendees:      for_each: attendee      actions:        - linkedin_lookup: get_title_company        - crm_lookup: get_past_interactions        - email_search: recent_threads          3. generate_prep_doc:      template: |        # Meeting Prep: {title}                **Time:** {start_time}        **Duration:** {duration}        **Link:** {meeting_link}                ## Attendees        {attendee_profiles}                ## Context        - Last interaction: {last_meeting_date}        - Open items: {open_tasks}        - Recent emails: {email_summary}                ## Suggested Agenda        {ai_suggested_agenda}                ## Talking Points        {ai_talking_points}          4. send_reminder:      slack_dm:        message: |          ⏰ Meeting in 1 hour: *{title}*                    📋 [Prep Doc]({prep_doc_link})          🔗 [Join Meeting]({meeting_link})                    Quick context: {one_line_summary}

workflow: "Auto Time Blocking"
schedule: "Sunday 8pm" # Plan for next week
steps:  1. analyze_calendar:      range: next_7_days      identify:        - existing_meetings        - recurring_meetings        - available_slots          2. get_priorities:      source: [todoist, asana, notion]      filter: due_this_week AND high_priority        3. allocate_focus_time:      rules:        - morning_block: 9-11am (deep work)        - afternoon_block: 2-4pm (collaborative)        - minimum_gap: 15min between meetings        - max_meetings_per_day: 5          4. create_blocks:      types:        deep_work:          duration: 2h          frequency: daily          preferred_time: 9-11am          color: blue                  admin_time:          duration: 1h          frequency: daily          preferred_time: 4-5pm          color: gray                  buffer:          duration: 15min          after: external_meetings          color: yellow            5. notify:      slack: "✅ Weekly time blocks created. {x} hours of focus time protected."

workflow: "Calendly Booking Handler"
trigger:  type: calendly  event: booking_created
steps:  1. get_booking_details:      extract: [invitee, event_type, scheduled_time, answers]        2. enrich_contact:      clearbit: lookup_by_email      linkedin: get_profile        3. create_calendar_event:      google_calendar:        title: "{event_type} with {invitee_name}"        time: scheduled_time        description: |          **Booked via Calendly**                    Name: {invitee_name}          Email: {invitee_email}          Company: {company}                    **Pre-meeting questions:**          {calendly_answers}        attendees: [invitee_email, owner_email]        reminders: [1_day, 1_hour, 15_min]          4. update_crm:      hubspot:        create_or_update_contact:          email: invitee_email          properties:            last_meeting_booked: scheduled_time            meeting_type: event_type        create_engagement:          type: MEETING          timestamp: scheduled_time            5. send_confirmation:      email:        to: invitee_email        template: meeting_confirmation        include: [calendar_invite, prep_questions]          6. notify_slack:      channel: "#meetings"      message: "📅 New booking: {event_type} with {invitee_name} on {date}"

analytics_workflow:  name: "Weekly Calendar Report"  schedule: "Friday 5pm"    metrics:    time_distribution:      - meetings_total_hours      - focus_time_hours      - admin_time_hours      - 1on1_time_hours          meeting_quality:      - avg_meeting_length      - back_to_back_count      - meetings_with_agenda      - external_vs_internal          productivity:      - longest_focus_block      - fragmentation_score      - after_hours_meetings        output:    format: markdown    destinations: [slack, google_sheets]      report_template: |    # 📊 Weekly Calendar Analytics        ## Time Distribution    | Category | Hours | % of Week |    |----------|-------|-----------|    | Meetings | {meetings_hours} | {meetings_pct}% |    | Focus Time | {focus_hours} | {focus_pct}% |    | Admin | {admin_hours} | {admin_pct}% |    | Available | {available_hours} | {available_pct}% |        ## Meeting Insights    - Total meetings: {total_meetings}    - Average length: {avg_length} min    - Back-to-back: {b2b_count} ({b2b_pct}%)    - With agenda: {agenda_pct}%        ## Productivity Score    🎯 **{productivity_score}/100**        - Longest focus block: {longest_focus}    - Meeting fragmentation: {fragmentation}    - After-hours: {after_hours_count}        ## Recommendations    {ai_recommendations}